国产原创

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Auto Insurance

Driving on Behalf of 国产原创

The Automobile Liability Program provides coverage for third party bodily injury or property damage liability arising out of the operation or use of university-owned or operated vehicles. All university officers, agents, employees, authorized volunteers, and authorized students are covered under this program. Departments are responsible for听collision/physical damage听costs of owned, leased, or rented vehicles and should ensure their authorized drivers have met university driver standards.

  • Authorization to Operate a Motor Vehicle
    • 痴补苍诲别谤产颈濒迟听Students听are authorized to drive on behalf of 国产原创 as part of experiential learning, community service activities, or if their student employment requires the use of a motor vehicle.
    • Faculty听members are authorized to drive on behalf of 国产原创 to the extent necessary to meet a condition of employment. This includes but is not limited to travel and attendance at conferences, industry, and educational events.
    • Staff听members are authorized to drive on behalf of 国产原创 to the extent necessary to meet a condition of employment. This includes use of vehicles as part of day-to-day work-related activities, and for travel and attendance at conferences or other industry events.
  • Driver Acceptability Standards
    1. Valid driver's license
    2. Meet minimum age requirements for the type of vehicle (18+ to drive university owned or leased vehicles, 21+ to drive rental vehicles except vans, 25+ to drive trucks, off-road, or passenger or cargo vans)
    3. Comply with all restrictions on their licenses
    4. MVRs: Authorized drivers must have a satisfactory and insurable driving history by providing a satisfactory Motor Vehicle History Report as required (Student Drivers, Faculty, Staff)
    5. Drivers using personal vehicles for university business, including student co-curricular engagement, are appropriately insured for the vehicle they are driving
    6. Annual completion of all required driver training, including for driving special vehicle type

Driver Training Information

At this time, there are two Oracle Learning course options available for those with a VUNet ID and Oracle access; completing either is acceptable to meet the requirement.听

Course Title:听听Driving Safely, Driving Smarter听
OR
Course Title:听Driver Orientation

To Complete Training:

  1. Log in to using your VUNET ID and password and select the "Learning" icon (blue tile with a white triangle in a circle).
  2. Search for the training in the search box by typing "Driving Safely" or "Driver Orientation."
  3. After locating the听desired听听course听, review the course information, enroll, and select "start learning" to begin the module. After the final slide/test is complete, select the "Save and Close" to exit the module and complete the training.

Oracle Learning Course "Safe Vehicle Backing" is recommended as additional optional training.

Obtaining a MVR to Meet University Driver Standards

  • 国产原创 Student Drivers

    国产原创 students are authorized to drive on behalf of 国产原创 as part of experiential learning, community service activities, or if their student employment requires the use of a motor vehicle.

    Risk and Insurance Management is currently utilizing an attestation form for student MVRs.听 Please access the form here:听 . Each driver should complete the form and their university sponsor should send to riskandinsurance@vanderbilt.edu for review and approval.听 This process replaces the MVR process through Hire Right for FY25 Q2 and Q3 (October 2024-April 2025)

    Questions: please email听riskandinsurance@vanderbilt.edu

  • Faculty Drivers

    Faculty members are authorized to drive on behalf of 国产原创 to the extent necessary to meet a condition of employment. This includes but is not limited to travel and attendance at conferences, industry, and educational events.

    Motor Vehicle Reports, if necessary, are obtained as part of preemployment screening or as warranted by a change in driver status.

    Any person who has his/her right to operate vehicles suspended or revoked may not drive a vehicle on behalf of 国产原创.

    If you have questions, please reach out to your dean or to faculty relations.

  • Staff Drivers

    Staff members are authorized to drive on behalf of 国产原创 to the extent necessary to meet a condition of employment. This includes use of vehicles as part of day-to-day work-related activities, and for travel and attendance at conferences or other industry events.

    Motor Vehicle Reports, if necessary, are obtained as part of preemployment screening and as warranted by change in employment or driver status.

    Change in employment means a change in position or responsibilities where the employee transitions from a non-driving to a driving position.

    Any person who has his/her right to operate vehicles suspended or revoked may not drive a vehicle on behalf of 国产原创. Staff, driving for or on behalf of the university, must immediately notify Human Resources and their department head of any change in their license status in any state, including license expiration, suspension, or revocation for any reason. Failure to provide proper notification may result in disciplinary action, up to and including termination.

    If you have questions, please reach out to your HR Business Partner for guidance.

国产原创 Automobile Identification Cards (Auto ID Card)

In compliance with state financial responsibility laws 国产原创 maintains automobile liability insurance coverage for all university-owned, leased, or rented vehicles. State law requires operators to keep evidence of liability insurance in the form of an Auto ID card in the vehicle at all times.

From time to time, other parties, such as rental car companies, may require a copy of the Auto ID as proof of coverage before granting permission to an operator to drive a non-owned/rented vehicle.

Authorized faulty, staff, and 国产原创 student drivers may download an Auto ID card to use when operating university-owned, leased, or rented vehicles.

By clicking on the below link, I certify that I am authorized to operate a motor vehicle on behalf of 国产原创 and that I meet the university鈥檚 driver acceptability standards.

Reporting an Incident Involving a VU Driver (Includes Accidents, Collisions, Breakdowns)

  • In an accident or collision, immediately notify VUPD (if on campus) or the jurisdictional police department (911) after the accident occurs so they may respond appropriately, offer assistance, and complete a report. Obtain a copy of the report number.听 Notify the appropriate university department administrator.
  • Report the accident to Risk and Insurance using the听. On the reporting page, select "yes" to the "Was property damaged?" question and select the "vehicle damage" checkbox to complete the report. Include the police report number and location of occurrence. If there were personal injuries, select the appropriate fields to add an injury to persons report.听
  • If the vehicle breaks down, move to a safe location if possible. If in a rental vehicle, notify the rental company; if in a university vehicle, follow department procedures.听

Physical Damage Insurance Coverage

国产原创 is self-insured for auto physical damage. Your department will bear the costs associated with collision damages. These damages refer to physical damage of the owned, leased, or rented vehicle. Risk and Insurance Management will assist your department in handling these losses. Please review the below section regarding rental and personal vehicle use for university business.

Rental Vehicles Collision Damage Waiver

Drivers renting a vehicle in 国产原创's name should do so through 国产原创's听. The car rental companies offer collision damage waiver, also known as optional vehicle protection or loss damage waiver (CDW/LDW) and liability or supplemental liability coverage (SLP/SLI), along with other coverage types.听 This cost is not a 国产原创 reimbursable expense, please see the听听on Finance's website.听

Note: Drivers are responsible for fines, defense costs, and other legal penalties and/or fines for tickets arising out of their driving rental vehicles for university business.

The University policy requires that CDW/LDW coverage be purchased under the following circumstances:

  • Vehicles rented in any country other than the United States

The following kinds of vehicles should not be rented (unless authorized by Risk and Insurance Management)*:

  • Passenger vans with seating capacities greater than 8
  • Trucks or other similar vehicles rented for the primary purpose of transporting any type of cargo or property
  • Sports or utility vehicles to be used off of maintained roads
  • Rentals of vehicles for use within the United States by authorized foreign national guest of the University

*Students are not permitted to drive any of these kind of rental vehicles, unless an emergency need arises.听

To obtain authorization to drive the vehicles listed above please contact a听Risk and Insurance Specialist.

Personal Vehicle Use

Drivers who use their own automobiles on university related business are responsible for the automobile liability and physical damage insurance associated with the operation of that automobile. The individual's personal insurance is responsible for collision and liability coverage (primary) in the event of an accident and 国产原创鈥檚 auto liability insurance coverage provides secondary coverage if needed and the driver meets university coverage standards. Risk and Insurance Management strongly recommends completion of driver training and MVR even when driving a personal vehicle on university related business.听

Drivers are responsible for fines, defense costs, and other legal penalties and/or fines for tickets arising out of their driving personal vehicles for university business.

听If you need additional information on these policies please contact听riskandinsurance@vanderbilt.edu听and we will be happy to help.

University Vehicles FAQ

  • Is My Department Vehicle Insured?

    Each department has a designated individual to complete the titling and licensing process and to assist you with answering this question. They will work with Procurement who will then notify Risk and Insurance Management so your vehicle is included in the property list and covered in case of an accident.

  • Licensed or Unlicensed?

    Licensed vehicles include all vehicles that are licensed for city streets and highway driving that are owned, rented or leased by the University for official business purposes. An unlicensed vehicle is not designed for highway use and generally used on university grounds. Examples of these vehicles are unlicensed golf carts, "Gators," also known as all-terrain vehicles, etc. used for landscaping or maintenance.

    Unlicensed vehicles should not be operated in unauthorized areas, streets, and highways.

    Licensed vehicles are covered by the university's Auto Liability policy. The liability program covers costs for bodily injury or physical damage caused to someone else's vehicle or property.

    Unlicensed vehicles are considered "property" and are covered under the university Self-Insured Property Program.

    Do not delay scheduling licensed vehicles; be sure to send the information to your department contact or Procurement as quickly as possible to make sure you're covered.