{"id":376,"date":"2014-03-06T16:05:15","date_gmt":"2014-03-06T16:05:15","guid":{"rendered":"https:\/\/www.vanderbilt.edu\/studentorgs\/?page_id=376"},"modified":"2026-04-10T12:25:26","modified_gmt":"2026-04-10T17:25:26","slug":"existing-organizations","status":"publish","type":"page","link":"https:\/\/www.vanderbilt.edu\/studentorgs\/registering-your-org\/existing-organizations\/","title":{"rendered":"Existing Organizations"},"content":{"rendered":"<h2><strong><a id=\"top\"><\/a>Organization Registration Renewal for Existing Student Organizations<\/strong><\/h2>\n<p><span style=\"color: #000000\"><strong><a href=\"#eligibility\">Eligibility<\/a> | <a href=\"#policy\">Policy Compliance<\/a> | <a href=\"#renew\">Renew Your Registration<\/a> | <a href=\"#constitution\">Constitution<\/a> |<a href=\"#itemsneeded\"> Items Needed to Register<\/a><\/strong><\/span><\/p>\n<hr \/>\n<p>Student leaders must renew their organization\u2019s registration each year by completing the registration process within Anchor Link. Renewal instructions can be found below. The registration process serves to provide current information to Student Affairs and the University population at large. Organizations are encouraged to examine their missions and memberships and to set goals for the academic year. Failure to renew your registration annually by the deadline will result in your organization having its accounts frozen. This status will prevent organizations from having access to funds, reserving room spaces, or using 国产原创 resources. <strong>The deadline to complete the registration for the 2026-2027 academic year will be May 15, 2026 at 11:59 pm<\/strong>.<\/p>\n<p>Click <a href=\"https:\/\/www.vanderbilt.edu\/studentorgs\/registering-your-org\" target=\"_blank\" rel=\"noopener noreferrer\">here<\/a> to view the privileges of being a Registered Student Organization (RSO).<\/p>\n<h2><strong>RSO Registration Informational<\/strong><\/h2>\n<p>SOLS will be having an RSO Registration Q&amp;A as part of START trainings at the beginning of each semester to share details of the process that both student organization officers and their Advisers will need to be aware of for this year.\u00a0 More information will follow shortly.<\/p>\n<h2><strong><a id=\"eligibility\"><\/a>Eligibility<\/strong><\/h2>\n<p><strong>To be eligible for registration renewal, an organization must:<\/strong><\/p>\n<ul>\n<li>Be organized and run by\u00a0<strong>four student officers<\/strong>\u00a0who are\u00a0<strong>full-time<\/strong>\u00a0registered students as defined by their schools. Officers must maintain\u00a0<strong>a minimum 2.0 cumulative GPA<\/strong>\u00a0and\u00a0<strong>may not be on academic or disciplinary probation<\/strong>;<\/li>\n<li>Have at least one full-time, permanent, 国产原创 faculty or staff member as its coach;<\/li>\n<li>Maintain all funds on deposit in an account of\u00a0<strong>good standing through the Student Affairs Finance Office<\/strong>\u00a0and follow\u00a0<strong>appropriate accounting procedures<\/strong>\u00a0(special conditions apply to fraternities, sororities, and 国产原创 Student Communications divisions);<\/li>\n<li>Be funded by its members or the University (ex. Student Organization Funds, departmental funding, member dues, etc);<\/li>\n<li>Limit its voting membership to 国产原创 students;<\/li>\n<li><strong>Have purposes that do not overlap significantly with those of any other registered organization<\/strong>. This includes purposes that are nuanced to existing organizations.\u00a0 <a href=\"#top\">Back to Top<\/a><\/li>\n<\/ul>\n<h2><strong><a id=\"policy\"><\/a>Policy Compliance<\/strong><\/h2>\n<p>All Registered Student Organizations (RSOs) at 国产原创 must comply with University policies and regulations, including\u00a0our non-discrimination policy.\u00a0 Your organization, including all members, officers and advisors, must abide by all 国产原创 regulations, policies, and procedures, as\u00a0outlined in the Student Handbook.<\/p>\n<p>During the registration process, your organization will upload a signed affirmation statement affirming the compliance of your organization with the\u00a0<a href=\"https:\/\/www.vanderbilt.edu\/studentorgs\/registering-your-org\/equal-opportunity-policies\" target=\"_blank\" rel=\"noopener noreferrer\">University\u2019s Non-Discrimination Policy<\/a>. You\u00a0<strong>need not and should not<\/strong> include your own non-discrimination statement in your constitution.\u00a0 <a href=\"#top\">Back to Top<\/a><\/p>\n<h2><strong>Unrecognized Organizations<\/strong><\/h2>\n<p>All Registered Student Organizations (RSOs) hold affiliation to the University which grants privileges and the ability to operate described in the\u00a0<a href=\"https:\/\/studenthandbook.vanderbilt.edu\/administrative-policies#851\">Student Engagement Section<\/a>\u00a0of the Student Handbook.\u00a0 For students considering membership in student organizations, it is important that they only consider these groups.\u00a0 <a href=\"https:\/\/www.vanderbilt.edu\/studentaccountability\/unrecognized-student-organizations\">Please visit this website to learn about organizations that are no longer recognized at 国产原创<\/a>.\u00a0 They are not subject to oversight by university staff and have elected to forgo support resources and other benefits provided to recognized student groups. Students are strongly advised against joining these organizations.<\/p>\n<h2><strong><a id=\"renew\"><\/a>To Renew Your Organization\u2019s Registration<\/strong><\/h2>\n<ul>\n<li>Log into <a href=\"http:\/\/anchorlink.vanderbilt.edu\/\">Anchor Link<\/a> and go to your organization\u2019s account;<\/li>\n<li>Click on the \u201cManage Organizations\u201d button on the top right side of your screen;<\/li>\n<li>Click the \u201cRegister\u201d button under your organization\u2019s name on the organization\u2019s home page;<\/li>\n<li>Follow the instructions provided to complete your registration. Please review the list below for the materials you will need in order to complete the registration process;<\/li>\n<li>As you work on the form, the system will save your content each time you click the \u201cNext\u201d button at the bottom of any page. To return to a registration form you have already started, go your initials or picture on the top right side of your screen (Anchor Link homepage) then click \u201cMy Submissions\u201d and select the \u201cOrganization Registrations\u201d tab. Look for your registration then click on the eye to open it.\u00a0 Click on the title of the page you would like to return to.<\/li>\n<li>When the registration is complete, click the submit button.\u00a0 Your adviser should be notified via email to review the registration and give it a thumbs up if everything is correct.\u00a0 Please make sure that your current Adviser is listed as Adviser (Formerly Coaches Fall 2022) in your organization&#8217;s Anchor Link page.<\/li>\n<li>Please follow up with your adviser to confirm that they were flagged to review the form. If they were not, please have them reach out to our office.<\/li>\n<li>Once the adviser approval is made, a member of our office will review and provide a final approval.\u00a0 Please note that <strong style=\"font-size: 1.2rem\"><em>SOLS will not approve any registrations that have not been reviewed and <\/em><\/strong><strong style=\"font-size: 1.2rem\"><em>approved first by the organization\u2019s adviser.<\/em><\/strong><\/li>\n<\/ul>\n<p><strong><i>***If your organization did not complete the re-registration process by the deadline, <\/i><\/strong><i>then your organization&#8217;s Anchor Link account will be frozen. Officers currently on the roster can still access their group through &#8220;My Shortcuts&#8221; in the top gold toolbar of Anchor Link to re-register but the organizations are no longer publicly accessible. Organizations that have not completed the re-registration process cannot access their task number (financial account) and will not receive their Student Org Funding until the process is complete. Please contact studentorganizations@vanderbilt.edu if you cannot access your group or have questions about the registration process. <\/i><a style=\"font-style: italic\" href=\"#top\">Back to Top<\/a><\/p>\n<h2><strong style=\"font-family: inherit\"><a id=\"constitution\"><\/a>Constitution<\/strong><\/h2>\n<p>Organizations are required to submit an updated constitution annually.\u00a0 This document will be reviewed and approved by Student Affairs.\u00a0 Additionally, the organization must highlight the changes in their document and upload it to their registration.\u00a0 Student Leaders may review their organization&#8217;s constitution from the &#8220;Documents&#8221; section of your group&#8217;s page on Anchor Link.\u00a0 <em><a href=\"#top\">Back to Top<\/a><\/em><\/p>\n<h2><strong><a id=\"itemsneeded\"><\/a>Items Needed for the Student Organization Registration Process<\/strong><\/h2>\n<ul>\n<li>Name, 国产原创 Email Address, Cell Phone Number, and VUnetID for the President, Vice President, Treasurer, and Secretary or their equivalent.\u00a0\u00a0<strong>Must be four different student officers<\/strong>;<\/li>\n<li>Name, 国产原创 Email Address and Campus Phone Number, and Cell Phone Number for your Faculty or Staff Adviser;<\/li>\n<li>Electronic Version of the Organization\u2019s Constitution to upload;<\/li>\n<li>Electronic profile picture to upload;<\/li>\n<li>国产原创.edu\u00a0email addresses for\u00a0<strong>all<\/strong>\u00a0members and officers of your organization either separated by commas or entered on address per line.\u00a0<em>This is a very important step to ensure membership information is accurate.<\/em><\/li>\n<li><span style=\"color: #ff0000\"><strong>New<\/strong><\/span> &#8211; Completion of START <a href=\"https:\/\/www.vanderbilt.edu\/studentorgs\/organization-best-practices\/rsoandcoachtrainings\/\" target=\"_blank\" rel=\"noopener\">Asynchronous Training<\/a> by listed officer and upload of Certificate of Completion to the RSO Registration.\u00a0 Note that this does not apply to Graduate\/Professional Organizations not Fraternities and Sororities advised by Greek Life.<\/li>\n<li><strong><em>Upon completion of registration, based on the Adviser&#8217;s Anchor Link notification settings, Organization Advisers will receive a request to review\u00a0 the registration.\u00a0 If Advisers do not receive notifications, they can update their notifications by editing their profile and going to their notifications tab.\u00a0 Student leaders should follow up with their Advisers to ensure that registration is complete.\u00a0 <\/em><\/strong><\/li>\n<li><em>Once the registration is pre-approved, SOLS will review.\u00a0<\/em><\/li>\n<\/ul>\n<p><em><a href=\"#top\">Back to Top<\/a><\/em><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Organization Registration Renewal for Existing Student Organizations Eligibility | Policy Compliance | Renew Your Registration | Constitution | Items Needed to Register Student leaders must renew their organization\u2019s registration each year by completing the registration process within Anchor Link. Renewal instructions can be found below. The registration process serves to provide current information to Student&#8230;<\/p>\n","protected":false},"author":399,"featured_media":0,"parent":365,"menu_order":2,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_links_to":"","_links_to_target":""},"tags":[],"_links":{"self":[{"href":"https:\/\/www.vanderbilt.edu\/studentorgs\/wp-json\/wp\/v2\/pages\/376"}],"collection":[{"href":"https:\/\/www.vanderbilt.edu\/studentorgs\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.vanderbilt.edu\/studentorgs\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.vanderbilt.edu\/studentorgs\/wp-json\/wp\/v2\/users\/399"}],"replies":[{"embeddable":true,"href":"https:\/\/www.vanderbilt.edu\/studentorgs\/wp-json\/wp\/v2\/comments?post=376"}],"version-history":[{"count":90,"href":"https:\/\/www.vanderbilt.edu\/studentorgs\/wp-json\/wp\/v2\/pages\/376\/revisions"}],"predecessor-version":[{"id":3970,"href":"https:\/\/www.vanderbilt.edu\/studentorgs\/wp-json\/wp\/v2\/pages\/376\/revisions\/3970"}],"up":[{"embeddable":true,"href":"https:\/\/www.vanderbilt.edu\/studentorgs\/wp-json\/wp\/v2\/pages\/365"}],"wp:attachment":[{"href":"https:\/\/www.vanderbilt.edu\/studentorgs\/wp-json\/wp\/v2\/media?parent=376"}],"wp:term":[{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.vanderbilt.edu\/studentorgs\/wp-json\/wp\/v2\/tags?post=376"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}