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Tutor Shift Schedule: On Wednesday, August 20th, 2025, our Tutoring schedule will go LIVE onÌýÌýand students can book appointments. Any shift conflicts will need to go through the sub request system via our listserv and follow-up instructions.

Tutoring Start and End Dates

• 1-on-1 appointmentsÌýare open across all locations (1801 Edgehill, online, and satellites) beginning onÌýMonday, August 25th, 2025, from 1 pm – 9 pm.
• Group appointmentsÌýare open across all locations (1801 Edgehill, online, and satellites) beginning onÌýSunday, Aug 31st, 2025, from 1 pm – 9 pm.
• °Õ³ó±ðÌýlast dayÌýof Tutoring Services for the fall semester will be Thursday, Dec 11th, 2025, end of day (9:00 pm).

University Break Closures

• Fall BreakÌý
• Thanksgiving Break
• End of Semester Closure:ÌýTutoring Services will close for the end of the Fall 2025 semester onÌýThursday, December 11th, 2025, end of day (9:00 pm). We will reopen for the Spring semester on Wednesday, January 7th, 2025.
• If your hours are negatively impacted by the closure dates and you wish to add in hours prior to or following any of the breaks, let Miriam know.
• Our administrative office will be open during the closure weeks from 8:00 am to 5:00 pm, excluding VU staff holidays (notably Dec 24th, 2025 – Jan 2nd, 2026)

For those working shifts online and at satellites, make sure that you have access to your email and that you check in and out on email for each online shift. For tutors who are hybrid or online-only, please confirm that yourÌýZoom link worksÌýand is set up properly on WCO. If you experience any issues connecting to Zoom, please let Miriam know. Feel free to email your client the Zoom link directly if there are connection problems on WCO.

If you cannot make your shift, you will need to find a sub by emailing the tutoring listservÌý(³Ù³Ü³Ù´Ç°ù¾±²Ô²µ²õ±ð°ù±¹¾±³¦±ð²õ³Ù³Ü³Ù´Ç°ù²õ°ª±ô¾±²õ³Ù.±¹²¹²Ô»å±ð°ù²ú¾±±ô³Ù.±ð»å³Ü):ÌýList out theÌýDate,ÌýShift hour(s)Ìýneeded covered,ÌýBooked or Unbooked, andÌýCourse NumberÌýif booked.
Whenever possible, please make any sub requests at leastÌý8 days in advanceÌýto ensure that your hours are not booked and to allow time for changes to be made. It is far easier for tutors to find subs for unbooked hours than for booked hours.
If you know now that you will have conflicts with one or more hours throughout the semester due to exams, special events for a campus organization, or pre-planned travel, now is the time to find a sub and reach out toÌýtutoring@vanderbilt.eduÌýto offer make-up times. Refer to your Staff Manual for detailed information.

All documents can be accessed via theÌý:

• Ìý(tutor completes)
• Ìý(client completes)

Drop-In Hours:ÌýDrop-In Hour sessions are capped at 5 students or can be treated as a regular individual tutoring session if only one student shows up. If multiple students show up, the tutor has discretion on how to facilitate the full session hour, whether by treating each student’s question individually or by facilitating the full group in a collaborative exchange.

Weekly Roundtables:ÌýDuring Weekly Learning Roundtable meetings, students work together with each other to answer questions and clarify course concepts. A facilitating subject tutor is present at all Weekly Learning Roundtable meetings to assist working groups as needed

±Ê±ô±ð²¹²õ±ðÌýupdate and saveÌýyour timesheet after every shift andÌýsubmitÌýit once you have finished your last shift for that pay period. Timesheets areÌýdueÌýby end-of-day on the last Saturday of every pay period. Contact Tim Donahoo atÌýtimothy.donahoo@vanderbilt.eduÌýwith questions about paid time or timesheets.

Course textbooks can be found at 1801 Edgehill in the metal cabinet by Tim’s desk. If you need a textbook for one of your sessions, pleaseÌýcheck it outÌýfrom Tim or the graduate clerk on staff. Make sure to return it to Tim/the clerk at the end of your session. Miriam is working to acquire digital access to some of the textbooks.

If there is a textbook you need that we do not have, please let Miriam know.

Click the linkÌýÌýto see a list of ¹ú²úÔ­´´ student organizations that center on STEM.

Tutor Match is a program that we offer to the full student body in spring and summer semesters,Ìýbut not in the fall semester.ÌýPlease go here to read the student-facing description on our website.ÌýWe will discuss the program in depth in our first staff meeting of the spring semester.

Ìýand course calendars for related courses. Syllabi will be added as professors respond. (See previous folders for earlier years.)

Ìýcreated by Alexa Betjemann *S23.

Ìýcreated by Joel Douglas *S23.

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Ìýcreated by Cengage. Includes powerpoint slides, test question sets, and various solutions and answer guides.

Ìýcreated by Mike Jiang *S23.

ÌýIf you have anything you think would be useful to add here, please let Miriam know.

Please notes that the VUPD service will provide a ¹ú²úÔ­´´ officer or community officer in a car to your location and a walking or driven escort home. Call this number at any time, and they will arrive shortly.Ìý615-322-2745